Associate, Procurement Operations

Job description

The Role

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage.

This hub provides critical functions, meeting the growing demand of Moderna’s global business operations.

We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

As an Associate in Procurement Operations, you will play a key role in supporting the design, development, and continuous improvement of Moderna’s global procurement processes and systems (Ariba and SAP).

In this position, you’ll collaborate closely with the Procurement Operations team, Digital, Finance, and other cross-functional stakeholders to help optimize end-to-end procurement operations, drive automation, and increase adoption and compliance across the organization.

You will thrive in a high-growth, fast-paced environment, challenging the status quo, driving change, and managing through uncertainty.

You’ll help strike the balance between efficiency, effectiveness, and compliance, delivering accurate, timely, and insightful financial and operational support while continuously improving processes to scale for future growth.

Here’s What You’ll Do:

Your key responsibilities will be:

• Provide day-to-day support to internal and external stakeholders in Procurement Operations processes.

• Create and review Purchase Requisitions to ensure accuracy and compliance.

• Participate in testing and validation of system enhancements and new functionalities across SAP, Ariba, and ServiceNow.

• Deliver targeted training and support to system users (one-on-one or in small groups).

• Provide ad hoc support across Purchase-to-Pay functions and perform relevant analyses as needed.

• Ensure compliance with internal controls and audit readiness, maintaining accurate documentation of procurement process flows.

• Identify and support the implementation of process improvement opportunities.

Your responsibilities will also include:

• Support Manager and broader community with the rollout, optimization, and administration of process improvement projects, many of which have cross-departmental and company-wide impact.

• Define and enforce consistent data standards and practices internally and with external stakeholders.

• Optimize processes to reduce redundancy, improve accuracy, and enhance operational efficiency.

• Foster strong collaboration with internal stakeholders to address operational challenges, share metrics, and align on improvements.

• Respond to internal and external inquiries in a timely, professional manner.

• Prepare analysis for leadership, stakeholders, and reporting needs.

• Partner with the Digital team to ensure tools and applications function as designed.

• Communicate Moderna’s process standards effectively and ensure supporting documentation is clear and complete.

• Undertake additional duties aligned to the scope of the role and your qualifications.

The key Moderna Mindsets you’ll need to succeed in the role:

• We question convention because proven models don’t always fuel the future. You’ll be expected to challenge existing procurement practices, explore innovative solutions, and introduce new approaches that enhance efficiency and compliance in a global setting.

• We digitize everywhere possible using the power of code to maximize our impact on patients. Your work in SAP, Ariba, and other digital tools will be critical to driving automation, optimizing workflows, and ensuring scalability across the organization.

Here’s What You’ll Need (Basic Qualifications):

• Bachelor’s degree

• 4+ years of experience in Procurement Operations

• Ability to own, prioritize and manage work with limited daily direction

• Anticipate needs and proactively recommend next steps

• Well-organized, proactive, able to prioritize in a dynamic environment

• Strong communication skills and ability to transfer knowledge in plain non-technical language

• Highly collaborative team player with the ability to work independently and make decisions

• Adaptable and resourceful with a process-oriented mindset

• Outstanding analytical skills

• Experience with financial systems including SAP, Ariba, ServiceNow

• Excellent English skills, both written and verbal.
  
  Additional languages are a plus

Here’s What You’ll Bring to the Table (Preferred Qualifications):

• Strong understanding of procurement processes and supplier collaboration

• Comfortable working in a fast-paced, international, cross-functional environment

• Proactive self-starter with strong organizational skills and the ability to manage multiple priorities with minimal direction

• Analytical mindset with the ability to interpret data and translate it into actionable process improvements

• Highly collaborative and adaptable, with a process-driven approach and a strong sense of ownership

• A desire to thrive in a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

At Moderna, we believe that when you feel your best, you can do your best work.

 That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.