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Administration and Process Optimization Lead (HR Project Manager, Contractor) Job Opening In Warsaw – Now Hiring Allegro

Administration and Process Optimization Lead (HR Project Manager, Contractor)

    Poland Jobs Expertini Expertini › Poland › Jobs › Warsaw › Business Operations Specialists › Administration And Process Optimization Lead (Hr Project Manager, Contractor)

Job description

Administration and Process Optimization Lead (HR Project Manager, Contractor)

Miejsce pracy: Warszawa

Your responsibilities

  • Serve as the primary project lead for all initiatives related to administrative and office management transformation, reporting on progress to Head of HR Operations
  • Plan, execute, and monitor the full project lifecycle, from initial concept to successful implementation and closure
  • Conduct detailed process analysis and mapping for existing administrative workflows (e.g., office management, facilities support, and vendor management) to identify opportunities for efficiency and standardization
  • Coordinate cross-functional project teams to ensure all key stakeholders are aligned and project objectives are delivered on time and within scope
  • Develop and manage project budgets, timelines, and resource allocation to ensure efficient project delivery
  • Act as a change agent, communicating project goals and progress to all levels of the organization and actively managing stakeholder expectations
  • Collaborate with senior management to conceptualize and execute projects aimed at creating an inspiring, modern office environment that supports our new corporate culture.

Our requirements

  • At least 5 years of experience in end-to-end delivery of large, complex projects
  • Experience in process mapping and process optimization, in area of building administration
  • Highly flexible and agile approach to be able to deliver in a fast-paced, ever-changing, and high-volume environment, with the ability to be strategic and tactical when needed,
  • Experience in creating and/or using project management tools, working in different project methodologies,
  • Strong execution capability: independent, able to prioritize, create solutions and devise action plans, negotiate for resources and support, drive collaboration and manage stakeholders to make and deliver commitments through structured and pragmatic organizational processes
  • Highly flexible and agile approach to be able to deliver in a fast-paced, ever-changing, and high-volume environment, with the ability to be strategic and tactical when needed
  • Experience in the project work as part of a multidisciplinary, international team
  • A Project Management Professional (PMP) or PRINCE2 certification is a significant advantage
  • Confidence in the English speaking environment (in writing and speaking).

What we offer

  • A fantastic office in the heart of Warsaw (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms) with some hybrid flexibility
  • A high degree of autonomy in terms of organizing your team’s work; we encourage you to develop continuously and try out new things
  • English classes that we pay for related to the specific nature of your job
  • Work in a team you can always count on – we have top-class specialists and experts on board
  • Training budget and an internal educational platform MindUp (with various training addressing soft and technical skills)
  • Flexible working hours in an office first model (4/1) that depend on you and your team.

    Starting later or finishing earlier?

    No problem! Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.

Benefits

  • sharing the costs of sports activities
  • private medical care
  • sharing the costs of foreign language classes
  • sharing the costs of professional training & courses
  • life insurance
  • flexible working time
  • integration events
  • no dress code
  • leisure zone
  • extra social benefits

The primary purpose of the role is to manage and drive key projects that transform administrative and office management processes across our offices in Poland and the CEE5 region.

This role is crucial for ensuring the successful execution of administrative initiatives, streamlining operations, and delivering a modern, effective work environment that aligns with our cultural transformation.

The Administrative and Process Optimization Lead will be a critical support function for senior leadership, providing project expertise and ensuring alignment with strategic objectives.

Required Skill Profession

Business Operations Specialists


  • Job Details

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