Manager, TA Operations

Job description

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage.

This hub provides critical functions, meeting the growing demand of Moderna’s global business operations.

We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

This is a high-impact opportunity to join Moderna as Manager, Talent Acquisition Operations, where you'll be at the center of global hiring operations in a rapidly scaling, mission-driven biotech company.

As a hands-on leader of a team based in Warsaw, you will support and drive operational excellence across our international recruitment processes.

You'll work across multiple stakeholder groups including Talent Acquisition, HR, Legal, Payroll, and Digital to deliver smooth, compliant, and scalable operations.

This role is ideal for someone who brings precision to process, thrives on solving challenges, and is eager to grow with a fast-moving, high-growth company.

With global reach and deep cross-functional partnerships, you’ll ensure standardized and repeatable processes are continuously improved and executed flawlessly.

This is also a unique opportunity to build operational fluency close to advanced digital tools, including those rooted in Generative AI, that are transforming how we work.

Here’s What You’ll Do:

Your key responsibilities will be:

• Leading day-to-day global Talent Acquisition operations from Warsaw, managing and developing a high-performing local team.

• Overseeing recruitment workflows such as position and requisition management, background checks, and onboarding coordination.

• Ensuring compliance with global recruiting policies and regulatory standards (e.g., EEO, SOPs, background verification).

• Maintaining and improving documentation including SOPs, job aids, and knowledge articles.

• Monitoring key metrics through dashboards and trackers to uphold service-level commitments.

Your responsibilities will also include:

• Acting as the operational liaison across TA, HR, Payroll, Legal, and Digital teams for escalations and continuous process alignment.

• Supporting system operations within Workday and Rooster by coordinating issue resolution and optimizing recurring workflows.

• Partnering with vendors for background checks, scheduling, and contingent workforce processes.

• Providing feedback and insights for Quarterly Business Reviews with vendors and partners.

• Contributing to project workstreams aimed at improving candidate experience, hiring team effectiveness, and global operational scalability.

The key Moderna Mindsets you’ll need to succeed in the role:

• “We behave like owners.
  
  The solutions we’re building go beyond any job description.”
  You’ll act as the operational owner of global TA processes, ensuring cross-functional alignment, ownership of issues, and a high bar for service delivery.
  
  This mindset will guide your decision-making and problem solving as you scale compliant, repeatable hiring systems that meet the demands of a growing global workforce.

• “We digitize everywhere possible using the power of code to maximize our impact on patients.”
  This role will partner closely with our Digital and HR Systems teams.
  
  A curiosity and willingness to explore automation, tooling, and even Generative AI capabilities will help you optimize TA operations and uncover new ways to improve the candidate and recruiter experience.

Here’s What You’ll Bring to the Table:

Required

Bachelor’s degree or equivalent work experience

• 5+ years of experience in Talent Acquisition or HR operations, ideally in a global context

• Experience working with applicant tracking systems (Workday strongly preferred)

• Strong attention to detail and the ability to follow and enforce process standards

• Excellent communication and organisational skills

• Proficient with Microsoft Office Suite and collaborative tools (e.g., Smartsheet, Jira, Teams)

Preferred:

• Experience with recruitment operations in a highly regulated industry (biotech, life sciences, etc.)

• Familiarity with US, EMEA or APAC employment frameworks

• Exposure to vendor management or process improvement methodologies

At Moderna, we believe that when you feel your best, you can do your best work.

 That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

Required Skill Profession