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Urgent! Operations Manager Position in Warsaw - The Stepstone Group

Operations Manager



Job description

Job Description

We are seeking a proactive and highly organized Office Operations Manager to oversee the day-to-day operations of our Warsaw office.

This role is pivotal in ensuring a well-functioning, efficient, and engaging workplace environment.

The ideal candidate will be a strategic thinker with strong leadership skills and a passion for operational excellence and sustainability.

Your Responsibilities

  • Office Management & OperationsEnsure the smooth and efficient running of all office operations.Oversee office infrastructure, supplies, and services to maintain a productive work environment.Manage office relocations, refurbishments, and space optimization projects.
  • Team LeadershipLead, mentor, and develop a small administrative team (currently 2 direct reports).Foster a collaborative and high-performance culture within the team.
  • Vendor & Facility ManagementNegotiate contracts and maintain relationships with external vendors, including car fleet providers and the building landlord.Monitor service levels and ensure cost-effective procurement.
  • Internal CommunicationFacilitate clear and consistent internal communication across the Polish office.Organize internal Town Hall meetings.
  • Administrative ProceduresDraft, update, and maintain office administration policies and procedures.Ensure compliance with company standards and local regulations.
  • Sustainability & ESGLead sustainability initiatives, including the preparation of annual carbon footprint data.Actively contribute to ESG programs.
  • Budget & Financial OversightManage the office operations budget, including invoice approval and cost control.Track expenses and ensure alignment with financial targets.
  • Continuous ImprovementIdentify opportunities for operational improvements and implement effective solutions.Drive innovation in office management practices.
  • Cross-functional CollaborationWork closely with other departments.Support corporate initiatives and contribute to strategic projects.
  • Event PlanningOversee internal events and activities planned by the Office Ops team.
  • Qualifications

  • Proven experience in office and facilities management, preferably in an international environment.
  • Experience in office/admin project management.
  • Strong leadership and team management capabilities.
  • Excellent organizational and problem-solving skills.
  • Effective communicator with fluency in Polish and English.
  • Experience with sustainability and ESG initiatives is a plus.
  • Proficiency in MS Office.
  • Additional Information

    We’re a community here that cares as much about your life outside work as how you feel when you’re with us.

    Because your job shouldn’t take over your life, it should enrich it.

    Here are some of the benefits we offer:

  • Premium medical and dental care
  • Life insurance
  • Flex Benefits - Worksmile Cafeteria System (Multisport, vouchers, tickets etc.)
  • Employee Referral Program
  • Hackathons, Knowledge Sharing Hours, In-house projects
  • Tech and sport communities
  • Events and integration parties
  • Charity initiatives, 2 extra volunteer days
  • English/German classes
  • Game room and chillout zone
  • Our commitment
    Equal opportunities are important to us.

    We believe that diversity and inclusion at The Stepstone Group are critical to our success as a global company, so we want to recruit, develop, and keep the best talent.

    We encourage applications from everyone, regardless of background, gender identity, sexual orientation, disability status, ethnicity, belief, age, family or parental status, and any other characteristic.


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