Procurement IT Contract Specialist

Job description

**Company description**

**About Publicis Groupe**

Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation.

Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale.

We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients.

We are present in more than 100 countries and employ over 90,000 professionals.

In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others.

**About Publicis ReSources**

Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group.

We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries.

We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.

**Overview**

We are seeking a detail-oriented and proactive IT Contract Specialist to support our IT and Procurement teams in managing vendor relationships, negotiating contracts, and optimizing cloud service engagements.

As a Contract Specialist, your primary responsibility is to oversee and manage contracts within the IT category throughout their lifecycle, ensuring that all parties adhere to the agreed -upon terms and conditions.

You are also expected to oversee and manage the relationships between Publicis and its vendors and so will be assigned with a portfolio of vendors within the IT category.

This role is ideal for candidates with foundational experience in IT and procurement, and a keen interest in cloud technologies and vendor management.

**Responsibilities**

+ Manage the full lifecycle of IT contracts.
+ Work closely with all internal stakeholder groups to ensure contracts are compliant with Groupe Policies and any statutory and/or regulatory requirements.
+ Maintain accurate records of contracts in the Groupe contract repository.
+ Build in-depth knowledge and understanding of the contracts within your portfolio.
+ Develop, implement and lead regular vendor evaluations including performance reviews, service meetings and Quarterly Business Reviews to ensure compliance with terms and service obligations such as SLA’s or KPI’s
+ Address any performance, service or relationship issues Identifying and mitigating risks associated with vendor relationships.
+ Identify and mitigate any potential vendor risks, i.e. financial stability, data security, compliance, and business continuity.
+ Build and maintain effective and efficient internal and external relationships.
+ Act as the main point of contact and subject matter expert for the vendor contracts within your portfolio.
+ Monitor cloud service utilization and identify opportunities for improvement.
+ Identify opportunities to deliver further value for money for the company.

**Qualifications**

**Experience:**

+ 5 years IT procurement and/or IT sourcing experience.
+ Demonstrable experience working with large or important IT vendors.
+ Strong knowledge of IT licensing and commercial models.
+ Evidence of direct savings or business value achieved.
+ Working in teams where colleagues are globally distributed.

**Desired Skills and Abilities:**

+ Strong understanding of commercial contract law.
+ Good understanding of data privacy and security and how relates to the IT Software category.
+ A team player with the ability to build positive and professional relationships, internally and externally.
+ Completely literate in the English language with excellent verbal and written communication skills.
+ Strong organizational and presentation skills and the ability to analyze data, vendor performance metrics, and financial information.
+ Strong negotiation skills.
+ Sound judgement and able to make decisions quickly and without direct supervision.
+ Can-do attitude, results driven and resourceful.
+ Ability to identify problems and recommend solutions for implementation.
+ Ability to adapt your style and approach in an ever changing and dynamic environment.
+ Proficiency in procurement software and tools, including the Microsoft Office Suite.

**Additional information**

+ Employment contract
+ Modern office in a business district of Warsaw or Lublin
+ Private medical care
+ Cofinancing of the MultiSport card
+ Cofinancing of leisure time
+ Opportunity for professional development
+ International cooperation
+ Culture of dialogue and openness to initiative
+ Friendly working atmosphere
+ Work-life balance
+ No dress code

Required Skill Profession

Other General