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Urgent! Senior Leadership Assistant Position in Wrocław - Confidential

Senior Leadership Assistant



Job description

Hungry for a new challenge?

About this role

We're looking for a Senior Leadership Assistant to provide crucial administrative support to our leadership and organization in Poland.

This role is perfect for a highly organized, proactive, and versatile individual who thrives in a fast-paced environment.

You'll be the right hand for our Country Director, helping to ensure the smooth execution of their responsibilities.

These are some of the key ingredients to the role:

  • Executive Support: Manage the Country Director's calendar, schedule meetings, and arrange business travel logistics and expense reports.
  • Meeting Coordination: Prepare meeting agendas, briefing materials, and presentations.

    Take notes during meetings and ensure timely follow-ups on all action items.
  • Administrative & Document Management: Maintain an organized online filing system.

    Handle key administrative tasks, including managing the flow of documents and contracts in collaboration with legal and finance teams.
  • Internal Communication: Facilitate effective communication within the team and across departments.
  • Event Planning: Organize company offsite events, workshops, team-building activities, and other corporate events.
  • Ad-hoc Projects: Assist with special projects and research, such as market benchmarking or new initiatives.

What you’ll bring to the table:

  • Experience: Proven experience (min.

    2 years) as an Executive Assistant, Office Manager, or in a similar administrative role, preferably in a dynamic or startup environment.
  • Communication: Excellent written and verbal communication skills in both Polish and English.
  • Proactivity & Autonomy: The ability to work independently, anticipate needs, and manage tasks from start to finish without micromanagement.
  • Organizational Skills: Exceptional time management and prioritization skills, with the ability to handle multiple tasks and filter the noise.
  • Personal Attributes: High emotional intelligence, discretion, and trustworthiness.

    You should be resilient under pressure, adaptable to change, and have a positive, proactive attitude.

At JET, this is on the menu:

Our teams forge connections internally and work with some of the best-known brands on the planet, giving us truly international impact in a dynamic environment.

Fun, fast-paced and supportive, the JET culture is about movement, growth and about celebrating every aspect of our JETers.

Thanks to them we stay one step ahead of the competition.

Like the perfect food pairing, your expertise and these great rewards belong together:

  • Contract of employment
  • Hybrid model (3 days from office, 2 days from home) (our office is located in Wrocław, Powstańców Śląskich 9 - MidPoint 71).

    We are open to people from the Wroclaw area also.
  • Support for a healthy lifestyle - subsidized sports card and private medical care
  • Full support in your new role, including internal employee training and access to a learning platform
  • Takeaway Pay - meal allowance to order food via Pyszne.pl (lunch card)
  • In-office perks - fresh fruit, billiards, mini-golf, and ping-pong

Inclusion, Diversity & Belonging 


What else are we delivering?


Required Skill Profession

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