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Office Manager Job in Warsaw Recruiting by Miratech

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Office Manager

🔖 Full Time

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Job Description

This role is responsible for managing all aspects of the company's office environment, ensuring a smooth and efficient operation for employees. Responsibilities include maintaining the physical space, managing vendors and contracts, budgeting, administrative tasks, and supporting employee needs.

Responsibilities:

Office Environment:

Maintain all company areas (meeting rooms, public zones, offices) in a clean and well-maintained condition.
Organize and oversee office maintenance, repair work, reconstruction, and renovation as required
Manage labor protection and fire safety compliance, including health examinations, evacuation drills, and extinguisher maintenance, external labor audits.
Manage physical access to the office by issuing and collecting access cards following company policies.

Vendor Management and Contracts:

Ensure the reception of guests and delegations, providing general support to visitors.
Manage existing contracts and renewals, negotiate prices with office vendors, suppliers, and service providers, including office lease.
Communicate with the landlord and other suppliers, liaise with facility management vendors for cleaning, maintenance, and repairs.

Budget and Purchasing:

Manage the office budget, including purchasing coffee, water, fruits, stationery.
Control inventory, maintain communication with suppliers, and ensure timely payments.
Conduct local market research to compare prices for office goods, maintenance services, medical insurance, and other services.

Administrative Support:

Maintain all office correspondence, phone, and message services, including international calls and voicemail distribution.
Organize courier and delivery services (domestic and international).
Resolve employee issues received through Jira, ensuring tracking and recording of requests.
Participate in local event arrangements and team-building activities (administrative support).
Maintain office attendance records.
Provide administrative support to Staff Administration, Finance, Legal, and Employee Experience departments upon request.
Employee Services:
- Facilitate document signing for the company and other parties (providers, employees).
- Arrange for new employees to complete and sign employment contracts and forms.
- Coordinate medical examinations for new employees and track their renewals.
- Support preboarding and onboarding of new employees.

Qualifications

Proven experience as an Office Administrator or Front Office Manager or any related position, preferably in tech company.
Proficiency in MS Office (MS Outlook and Excel, Power Point in particular).
Excellent time management skills and ability to multi-task and prioritize work.
Strong organizational and planning skills in a fast-paced environment.
Attention to detail, customer-service oriented and problem solving skills, stress tolerance.
A creative mind with an ability to suggest improvements.
Excellent interpersonal, oral and written communication skills.
High School degree.
English – Upper-Intermediate.
Polish – Native (or Fluent)

We offer:

Culture of Relentless Performance: join an unstoppable technology development team with a 99% project success rate and more than 30% year-over-year revenue growth.
Competitive Pay and Benefits: enjoy a comprehensive compensation and benefits package, including health insurance, language courses, and a relocation program.
Growth Mindset: reap the benefits of a range of professional development opportunities, including certification programs, mentorship and talent investment programs, internal mobility and internship opportunities.
Global Impact: collaborate on impactful projects for top global clients and shape the future of industries.
Welcoming Multicultural Environment: be a part of a dynamic, global team and thrive in an inclusive and supportive work environment with open communication and regular team-building company social events.
Social Sustainability Values: join our sustainable business practices focused on five pillars, including IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality.

* Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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Are You Looking for a Office Manager job in Warsaw?

Great News! We've discovered an exciting live job opportunity for a Office Manager position in Warsaw. This job is currently open for hiring/recruiting by Miratech, exclusively for you at Poland Jobs Expertini. Feel free to download the job details here.
What is the Office Manager Jobs Trends in Warsaw and Poland?

Explore the current trends for Office Manager jobs in Warsaw and Poland at Expertini. The following graph provides insights into the job market dynamics.
What is the work culture like at Miratech?

The work culture at Miratech must adhere to the Ethics of Work Culture as described in the Ethical framework of the UN Charter. You can gain more insights into their local workplace environment by exploring their jobs Miratech and also by visiting their official website through Google.
Wondering about the intrinsic value of sustainable urbanization in Warsaw?

The World Cities Report 2020 sheds light on the intrinsic value of sustainable urbanization in Poland, particularly within Warsaw. It explores this value from economic, social, and environmental angles, encompassing the intangible aspects that contribute to Warsaw's distinct character. Moreover, the report delves into the role of innovation and technology, the responsibilities of local governments, targeted investments, and the effective implementation of the New Urban Agenda in promoting sustainable urbanization globally. For a deeper dive into population growth trends and diversity in Warsaw, additional details can be found on Warsaw Wikipedia.
Is Miratech hiring in Warsaw?

Yes, we found live job(s) for Miratech in Warsaw.
Are there any jobs for Office Manager in Poland?

Office Manager jobs are available in Poland.
Curious about the cost of living in Warsaw compared to other cities in Poland? Uncover the details!

Exploring the cost of living in Warsaw. At Expertini.Com for Warsaw , we gauge it based on the percentage of earnings to living costs, typically ranging from 33% to 65% of your monthly income. This analysis empowers you to make informed decisions about your financial planning and lifestyle. Additionally, we recommend consulting with locals before making any moves to a new town.
What is the average salary range for Office Manager in Warsaw?

The average salary range for Office Manager in Warsaw varies, but the standard pay scale is rated "Standard" in Warsaw. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively.
How can I apply for a job at Miratech?

To apply for a job at Miratech follow the application process following the "Apply Now" button at Poland Jobs Expertini and also you can visit Miratech official career page and follow their application process.
What are the key qualifications for Office Manager?

Key qualifications for Office Manager typically include a list of qualifications and expertise as outlined in Bureau of Labor. Be sure to check the specific job listing for detailed requirements and qualifications.
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What types of benefits are offered for Office Manager positions?

Benefits for Office Manager positions may include a list of benefits. These can vary from company to company, so it's important to review the specific job listing for details on benefits offered by the employer.
Are there any remote job opportunities for Office Manager?

Not all jobs have remote job opportunities available. However, nowadays, many companies offer remote work options. You can find remote job listings for Office Manager on Poland Jobs Expertini.
How can I improve my chances of getting hired for Office Manager?

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